Annual Meeting and Election to be held in November

The Membership Meeting for October 2009 was called to order October 3rd in the historic Moody Depot by Club President Wiley Starnes at 10:29.

The minutes for September 2009 were presented. A motion was made by Trace Bowen and seconded by Steffon Norris to accept the minutes as read. The motion passed. The Treasurer’s report was submitted, read, and accepted.

Old Business

The Annual Meeting will be held November 7th. Nominations for Dick Copeland, Ed Neill, and Clark Overman were submitted prior to the meeting. Steffon Norris and Fred Price were subsequently nominated and nominations were closed. Wiley Starnes directed the club secretary to prepare a ballot with these names for elections to be held at the November Annual Meeting.

Ed Neill reported the club’s application for 501(c)(3) status has been filed with the IRS.

Wiley Starnes reported he spoke with Judy at the RRHM about the Cowcatcher article and she was aware of the problem. She checked some other fliers and found that CentraMod was not mentioned on those either.

Ron Miller reminded everyone of the Baylor show in December. Setup will begin Monday, 11/30. The display will open to the public on Saturday, 12/5 and run through Sunday, 1/3/10. Teardown will begin 1/4. Contact Ron if you are interested in participating.

Dan Ladd said he has plenty of curved track but still needs 36 pieces of straight track. He also still needs one more transformer and one more train for the RRHM Christmas display.

New Business

Wiley Starnes announced:

• Ed Bain is a new member from Temple, TX who models in O & HO.
• Ed Neill has volunteered to serve as Assistant Treasurer.
• A train ride will be offered the weekend of 10/23-24 while the club is open to offer an operating session in conjunction with the RRHM Railfan weekend.

Dan Ladd announced that Russ’ Rail Stuff said he still had the artwork for club caps and shirts. Steffon Norris volunteered to collect requests for caps and shirts and get a quote from Russ.

J.C. Fischer asked about putting a sign on the emergency exit door directing visitors to the main entrance. Bill Lancaster said he already had a sign, he just needs to put up the back steps’ railing.

J.C. Fischer made a motion to adjourn and Steve Wyatt seconded. The club adjourned at 10:54.

The Membership Meeting for September 2009 was called to order September 5th in the historic Moody Depot by Club President Wiley Starnes at 10:26.

The minutes for August 2009 were presented. A motion was made by Bradley Linda and seconded by Bill Lancaster to accept the minutes as read. The motion passed. The Treasurer’s report was submitted, read, and accepted.

Old Business

Raffle Layout – The layout was displayed at the Temple Mall the last two weekends of August and a number of raffle tickets were sold. Extraco Bank sponsored the raffle layout again this year. Because of member donations, the layout was under budget and the excess funds will be placed back in the general fund.

Train Show – Jim Bush said that new members will not be listed on the train show worksheet. If you want to volunteer, come to the info table at the show. Setup on Friday, September 18th will run from 1500-2200. This is when help will be most needed. Show tear-down will run from 1700-2100 on Sunday, September 20th. During the show, if you want something to do, come to the information booth. Wiley Starnes asked members to talk to vendors and see how they would feel about moving the show to a weekend in October to avoid conflict with hurricanes. Bill Lancaster said the depot needs to be cleaned today in preparation for the train show open house.

Ron Miller submitted the only bid for the N Scale layout up for auction.

Dan Ladd still needs track, trains, and transformers for the RRHM Christmas display.

New Business

Wiley Starnes announced:

• Troy Wolff is no longer a club member.
• Dave Douglass is a new member from Belton, TX who models in HO.
• Egon Schlottmann is a new member from Waco, TX who models in HO.
• The Annual Meeting will be held November 7th. Three director positions will be voted on. If you want to serve as a director, turn your name into the club secretary. The deadline for nominations is the October Membership Meeting.
• The January Membership meeting will be held the third weekend of January 2010 due to conflicts the first two weekends with the Baylor and Waco shows.

Mike Hitzfelder announced that the Austin Steam Train Association is seeking volunteers October 9-11. See Mike for more information if you are interested.

Bradley Linda made a motion to run the HVAC on Labor Day for an HO operating session. Steve Wyatt seconded and the motion passed.

Steve Wyatt announced he had a Gorre & Daphetid photo collage CD if anyone is interested.

The relationship between CentraMod and the RRHM was discussed. Wiley Starnes said he would ask the RRHM why they claimed they were holding an HO operating session in the Cowcatcher Magazine.

Bradley Linda made a motion to adjourn and Trace Bowen seconded. The club adjourned at 11:18.

The meeting for August 2009 was called to order August 1st in the historic Moody Depot by Club President Wiley Starnes at 10:30.

The minutes for July 2009 were presented. A motion was made by Trace Bowen and seconded by Bruce Kohler to accept the minutes as read. The motion passed. The Treasurer’s report was submitted, read, and accepted.

Old Business

Bill Lancaster reported that he thinks the Temple Mall has a good location for the club to exhibit the last two weekends of August. He is waiting for confirmation on the space. Bradley Linda made a motion for setup, display, and teardown at the Temple Mall to be an official club function. Joe Pyland seconded and the motion passed. Ed Neill volunteered to seek newspaper coverage for the event.

Ed Neill reported that he has Train Show pre-sale tickets available.

New Business

Wiley Starnes announced:

• Chik-fil-A will be back at the RRHM on 8/15. See the RRHM for more information.
• Trish Butler has donated many model railroading magazines to the club.
• The RRHM is offering a railfan trip to Killeen. See the RRHM for more information.

Wiley Starnes reported that he and Earl Blanchette had worked on the donated N Scale layout and made its control panel removable. Bradley Linda made a motion to sell the N Scale layout as is, where is, by sealed bid to be opened the first Saturday of September, and removed by the winning bidder no later than September 15th. Buddy Burk seconded and the motion passed. Sealed bids must be made in person between now and the first Saturday in September no later than 10:00. The layout can be viewed at the historic Moody depot during visiting hours. Joe Pyland made a motion for proceeds of the layout sale to go to the general fund. Trace Bowen seconded and the motion passed.

An operations clinic will be held on 8/8 to be followed by an operating session after lunch.

The ATSF Historical and Modeling Society will be holding their 2012 convention in Temple, TX.

Wiley Starnes reported receiving a letter from the City of Temple approving requested changes to the depot’s front door and storage cage in the HO layout area. The HO group will submit a plan for what they intend to do with the storage area.

Wiley Starnes read a letter from the RRHM requesting support for a 2009 Christmas layout that would run all weekends in December. Ed Neill made a motion for this to be a club function, Steve Wyatt seconded, and the motion passed. Volunteers, track, and transformers are needed. See Dan Ladd if you are interested in participating.

The HO group requested and was approved to use the HVAC as needed on 8/8 and 8/29.

Jim Moody said he was looking for a carpet covered box. If found, please contact Jim.

Bradley Linda made a motion to adjourn and Keith Hartberg seconded. The club adjourned at 11:17.

The meeting for June 2009 was called to order June 6th in the historic Moody Depot by Club President Wiley Starnes at 10:30.

The minutes for May 2009 were presented. A motion was made by Trace Bowen and seconded by Mike Ross to accept the minutes as read. The motion passed. The Treasurer’s report was submitted, read, and accepted.

Old Business

The RRHM is asking for volunteers to operate their hand cars. See the museum for details.

Bill Lancaster reported on past-due library materials. A large quantity of duplicate magazines has been sold.

Building Committee – Ed Neill had nothing to report.

Train Show – Jim Bush reported that letters had been sent to all members. A list of members that hadn’t responded was given to the club president. Print ads will be run in the Cowcatcher and Model Railroader. Internet ads will run in the Marker Lamp, City of Temple, Trains, and Model Railroader News websites. Jim said he is working on the raffle layout scenery. Amtrak will be present at this year’s show. Volunteers for setup and teardown are particularly needed. The raffle tumbler needs repair. Anyone who can spot weld should see Jim Bush. Ed Neill discussed his ideas on distributing complimentary tickets.

Ron Miller reported that setup for the Baylor Museum exhibit would begin on 12/1 and display from 12/5 through 1/3. Teardown would begin on 1/4 and move to the Waco Train Show on 1/8 for display from 1/9-1/10. Joe Pyland made a motion for the Baylor and Waco shows to be official club functions. Trace Bowen seconded and the motion passed.

New Business

Steffon Norris made a motion for this year’s Christmas Dinner and Membership Meeting to be held on 12/3 at Raymond’s in Lorena. Joe Pyland seconded and the motion passed.

Dan Ladd reported that the accountant said the club does not have to file a Form 990 this year. Steffon Norris made a motion to give complimentary train show tickets to the accountant. Steve Wyatt seconded and the motion passed.

BNSF asked if the club would like to host an open house from 1000-1200 on June 18th and 19th in conjunction with their train special. Joe Pyland made a motion to host an open house for BNSF. Trace Bowen seconded and the motion passed. Bill Lancaster will decide if the HVAC needs to be operated.

Wiley Starnes reported that the Board has changed the name of the monthly meeting from Business Meeting to Membership Meeting.

Wiley Starnes announced that a Change of Information form was now available in the depot and on the website in the Member’s Only area.

Wiley Starnes announced that Ron Miller has volunteered to serve as Assistant Treasurer.

Wiley Starnes announced that some members had been dropped from the membership roll at the last board meeting for non-payment of dues.

The next Membership Meeting is July 11, 2009.

Bill Lancaster said to see him to exchange your keys to the depot.

Noel Cowling offered to explore setting up a BNSF Temple Facilities tour for club members this fall.

The HO Operations clinic for 6/13 has been moved to 6/27.

Brad’s Trains is offering a 30% group club order discount on Digitrax DCC equipment and decoders. See Joe Pyland for details.

Joe Pyland made a motion to adjourn and Mike Ross seconded. The club adjourned at 11:26.

The meeting for April 2009 was called to order April 4th in the historic Moody Depot by Club President Wiley Starnes at 10:34.

The minutes for March 2009 were presented. A motion was made by Mike Ross and seconded by Trace Bowen to accept the minutes as read. The motion passed. The Treasurer’s report was submitted, read, and accepted.

Old Business

Wiley Starnes reported that the missing O Scale Coaling Station had been found.

Library – Bill Lancaster reported he was still working on cataloging donations.

Clinics – Dick Copeland announced that Trace Bowen will conduct a clinic on N and HO Decoder Installation on April Run Day at 10:30.

Train Show – Wylie Starnes reported that the O scale train set for the raffle layout had been ordered. Earl Blanchette had donated a sheet of plywood. Bill Lancaster is putting together some buildings. Jim Bush has volunteered to do the scenery.

Electric Bill – Ron Miller reported he had not made progress on changing electricity providers.

Dan Ladd reported that the large patches for club vests had been ordered with no change in price.

New Business

New member Javier Ortiz was welcomed. Javier models Conrail and New Jersey Transit.

The 2009 club officers were announced. They will be: President – Wylie Starnes; Vice President – Ron Miller; Treasurer – Dan Ladd; Secretary – Clark Overman.

Wylie Starnes announced that the depot’s front door lock was going to be changed to a new dead bolt lock. Bill Lancaster will exchange old keys for new. Jim Bush has volunteered to install the new lock. Also, a special thanks to Jim Bush for repairing the depot’s dock paneling.

The RRHM asked the club on March 20th to remove the club’s property stored in the old MKT depot within one week. Wylie Starnes organized a committee that removed and disposed of the materials as needed.

Bill Lancaster announced that copies of the club’s bylaws are available in the library. They will also be available in the Member’s Only section of the club website.

Ron Miller made a motion to allow Bradley Linda to invite the RRHM Planning Group to observe an operating session one day. Trace Bowen seconded and the motion passed.

Joe Pyland made a motion to adjourn and Mike Ross seconded. The club adjourned at 11:14.