The meeting for June 2009 was called to order June 6th in the historic Moody Depot by Club President Wiley Starnes at 10:30.

The minutes for May 2009 were presented. A motion was made by Trace Bowen and seconded by Mike Ross to accept the minutes as read. The motion passed. The Treasurer’s report was submitted, read, and accepted.

Old Business

The RRHM is asking for volunteers to operate their hand cars. See the museum for details.

Bill Lancaster reported on past-due library materials. A large quantity of duplicate magazines has been sold.

Building Committee – Ed Neill had nothing to report.

Train Show – Jim Bush reported that letters had been sent to all members. A list of members that hadn’t responded was given to the club president. Print ads will be run in the Cowcatcher and Model Railroader. Internet ads will run in the Marker Lamp, City of Temple, Trains, and Model Railroader News websites. Jim said he is working on the raffle layout scenery. Amtrak will be present at this year’s show. Volunteers for setup and teardown are particularly needed. The raffle tumbler needs repair. Anyone who can spot weld should see Jim Bush. Ed Neill discussed his ideas on distributing complimentary tickets.

Ron Miller reported that setup for the Baylor Museum exhibit would begin on 12/1 and display from 12/5 through 1/3. Teardown would begin on 1/4 and move to the Waco Train Show on 1/8 for display from 1/9-1/10. Joe Pyland made a motion for the Baylor and Waco shows to be official club functions. Trace Bowen seconded and the motion passed.

New Business

Steffon Norris made a motion for this year’s Christmas Dinner and Membership Meeting to be held on 12/3 at Raymond’s in Lorena. Joe Pyland seconded and the motion passed.

Dan Ladd reported that the accountant said the club does not have to file a Form 990 this year. Steffon Norris made a motion to give complimentary train show tickets to the accountant. Steve Wyatt seconded and the motion passed.

BNSF asked if the club would like to host an open house from 1000-1200 on June 18th and 19th in conjunction with their train special. Joe Pyland made a motion to host an open house for BNSF. Trace Bowen seconded and the motion passed. Bill Lancaster will decide if the HVAC needs to be operated.

Wiley Starnes reported that the Board has changed the name of the monthly meeting from Business Meeting to Membership Meeting.

Wiley Starnes announced that a Change of Information form was now available in the depot and on the website in the Member’s Only area.

Wiley Starnes announced that Ron Miller has volunteered to serve as Assistant Treasurer.

Wiley Starnes announced that some members had been dropped from the membership roll at the last board meeting for non-payment of dues.

The next Membership Meeting is July 11, 2009.

Bill Lancaster said to see him to exchange your keys to the depot.

Noel Cowling offered to explore setting up a BNSF Temple Facilities tour for club members this fall.

The HO Operations clinic for 6/13 has been moved to 6/27.

Brad’s Trains is offering a 30% group club order discount on Digitrax DCC equipment and decoders. See Joe Pyland for details.

Joe Pyland made a motion to adjourn and Mike Ross seconded. The club adjourned at 11:26.

The meeting for April 2009 was called to order April 4th in the historic Moody Depot by Club President Wiley Starnes at 10:34.

The minutes for March 2009 were presented. A motion was made by Mike Ross and seconded by Trace Bowen to accept the minutes as read. The motion passed. The Treasurer’s report was submitted, read, and accepted.

Old Business

Wiley Starnes reported that the missing O Scale Coaling Station had been found.

Library – Bill Lancaster reported he was still working on cataloging donations.

Clinics – Dick Copeland announced that Trace Bowen will conduct a clinic on N and HO Decoder Installation on April Run Day at 10:30.

Train Show – Wylie Starnes reported that the O scale train set for the raffle layout had been ordered. Earl Blanchette had donated a sheet of plywood. Bill Lancaster is putting together some buildings. Jim Bush has volunteered to do the scenery.

Electric Bill – Ron Miller reported he had not made progress on changing electricity providers.

Dan Ladd reported that the large patches for club vests had been ordered with no change in price.

New Business

New member Javier Ortiz was welcomed. Javier models Conrail and New Jersey Transit.

The 2009 club officers were announced. They will be: President – Wylie Starnes; Vice President – Ron Miller; Treasurer – Dan Ladd; Secretary – Clark Overman.

Wylie Starnes announced that the depot’s front door lock was going to be changed to a new dead bolt lock. Bill Lancaster will exchange old keys for new. Jim Bush has volunteered to install the new lock. Also, a special thanks to Jim Bush for repairing the depot’s dock paneling.

The RRHM asked the club on March 20th to remove the club’s property stored in the old MKT depot within one week. Wylie Starnes organized a committee that removed and disposed of the materials as needed.

Bill Lancaster announced that copies of the club’s bylaws are available in the library. They will also be available in the Member’s Only section of the club website.

Ron Miller made a motion to allow Bradley Linda to invite the RRHM Planning Group to observe an operating session one day. Trace Bowen seconded and the motion passed.

Joe Pyland made a motion to adjourn and Mike Ross seconded. The club adjourned at 11:14.

The meeting for March 2009 was called to order March 7th in the historic Moody Depot by Club President Wiley Starnes at 10:30.

The minutes for February 2009 were presented. A motion was made by Joe Pyland and seconded by Mike Ross to approve the minutes as read. The motion passed.

The Treasurer’s report was submitted, read, and accepted.

Old Business

Library – Bill Lancaster had nothing to report.

Bill Lancaster reported that he had 2009 Sign-up sheets for treats and clean-up posted in the kitchen.

Ed Neill met with the city regarding the train order signal. Bradley Linda said there are some issues with installing the train order signal.

Clinics – Dick Copeland announced clinics for the next two months. Joe Pyland will conduct a clinic on HO Gauge Standards on March Run Day at 10:30 and Trace Bowen will conduct a clinic on N and HO Decoder Installation in April Run Day at 10:30.

Inventory – Betty Neill said she will be meeting with the scales this month.

Train Show – Ed Neill reported that flyers had been printed off and taken to other train shows in the area. Wylie Starnes announced that the raffle layout for 2009 will be O Scale.

Electric Bill – Ron Miller reported that he had not had time to change electricity providers.

New Business

Dan Ladd reported on the 2009 membership by scale.

Ed Neill presented a plaque to Buddy Burk in recognition of his 25 years of service to the club.

Wiley Starnes reported that some O Scale buildings belonging to the club were taken from the club meeting room area. Anyone having information on the building whereabouts should see Wylie.

Dan Ladd reported that the club had run out of large patches for club vests. JC Fisher made a motion for the club to purchase 50 patches. Steffon Norris seconded and the motion passed.

Bradley Linda said he had been asked by the RRHM to open for their railfan weekend in October. He will gather specifics and present them at next month’s meeting. Trace Bowen made a motion to give tentative approval to open the club for the RRHM Railfan Weekend pending specifics. Mike Hitzfelder seconded and the motion passed.

The RRHM will be holding a Train Camp on June 17, 2009 from 9-12 AM. Steffon Norris made a motion to support the RRHM Train Camp. Nan Lathrop seconded. Joe Pyland amended the motion to insert “tentatively support” and Mike Hitzfelder seconded. The motion passed.

Wylie Starnes read the list of nominees for the 2009 Board of Directors. There were no nominee retractions. There were no nominations from the floor. Bradley Linda made a motion to close nominations. Ron Miller seconded and the motion passed.

Wylie Starnes appointed members of the present board not running for re-election to serve on the Teller Committee. Those appointed were Betty Neill, Mike Ross, and Joe Teakell.

Instructions for completing the ballot for a preferential style election were given. Ballots were distributed, votes made, and ballots collected.

Wylie Starnes called for a recess at 11:12 to tally the ballots.

Wylie called the meeting back to order at 12:17. The 2009 Board of Directors was announced:

• Elected to a 3-year term were Jim Bush, Ron Miller, and Wylie Starnes.
• Elected to a 2-year term were Dan Ladd, Bradley Linda, and Joe Pyland.
• Elected to a 1-year term were Buddy Burk, Ed Neill, and Clark Overman.

Bradley Linda made a motion to adjourn and Steffon Norris seconded. The club adjourned at 12:21.

The meeting for February 2009 was called to order February 7th in the historic Moody Depot by Club President Wiley Starnes at 10:31.

The minutes for December 2008 were presented. A motion was made by Trace Bowen and seconded by Mike Ross to approve the minutes as read. The motion passed.

The minutes for January 2009 were presented. Dick Copeland made a motion to approve the minutes as read as they only reflect the discussion among club members after it was discovered a quorum was not present and should not be considered minutes of a meeting for which a quorum was present. Mike Ross seconded and the motion passed.

The Treasurer’s report was submitted and read by Betty Neill. Dan Ladd was on a mission trip to Africa.

The Finance Committee met on December 10th and 30th, 2008 to develop the 2009 Operating Budget. Betty Neill presented and read the 2009 Operating Budget. The budget was accepted.

Old Business

Wylie Starnes reminded everyone that the 2009 dues are due and can be mailed to the club’s Post Office box.

Bylaws Committee Chairman Bill Lancaster reported that the board of directors accepted the new bylaws this morning before the business meeting and they were now in effect. The annual meeting will be held March 7th, 2009 to elect a new board. Wylie Starnes declared the Bylaws Committee discharged.

Library – Bill Lancaster reported that the club had recently received a large donation of magazine back issues.

Inventory – Betty Neill said she would like to start going over the inventory info with all of the scales next month.

Train Show – Jim Bush reported that the vendor train show packets were mailed out on January 15th. He wants to request help from the Temple Chamber of Commerce in developing a contingency plan for the 2009 show.

Baylor University Mayborn Museum Exhibit – Ron Miller thanked everyone that helped out. More than 12,800 visited the exhibit. Baylor invited the club to display again in December 2009. Ed Neill requested that Ron get a letter of appreciation from Baylor to include with the club’s 501(c)(3) application.

Waco Train Show – Ron Miller thanked everyone that participated in this show after all the time they put in at the Baylor show. Everyone agreed that it was a better show than in 2008. The show is scheduled again for 2010.

New Business

The following new members were welcomed:

• Scott Lee and Virginia model in HO.
• Dave Fuller models in HO.
• Nancy Lathrop models in HO.

Mike Cleveland resigned as Vice President and Clinic Committee Chair under favorable terms and returned his key to the depot. His resignation letter was read to the assembly.

Dick Copeland volunteered to serve as the Clinic Committee Chair.

Dick Copeland made a motion to send a letter of appreciation to Mike Cleveland expressing thanks for his service. Steffon Norris seconded and the motion passed. Wylie Starnes volunteered to write the letter.

A letter from the Temple Railroad and Heritage Museum was read thanking the club for supporting their January 9, 2009 Family Day activities.

A letter from the Temple Railroad and Heritage Museum was read thanking the club for supporting their 2008 Christmas Train Layout during which was exhibited to 1,265 people and school groups.

San Antonio World’s Greatest Hobby Show – Steffon Norris made a motion for the club to officially participate in the San Antonio World’s Greatest Hobby Show with the setup, operation, and takedown of the G Scale traveling layout. Anybody that would like to go should see Ron Miller.

Bradley Linda made a motion requesting permission to invite the Central Texas Chapter of the National Railway Historical Society and members of the Temple Railroad and Heritage Museum to an operating session on February 28th and run the HVAC as required. Mike Hitzfelder seconded and the motion passed.

Bradley Linda passed around pictures of the train order signal that has been offered as a donation to the club. Joe Pyland made a motion for Bradley Linda to acquire permission from the City of Temple to display the signal and explore firm costs for installing and restoring the signal. Mike Hitzfelder seconded and the motion passed.

The Blooming Temple Festival will be held April 18, 2009. Bradley Linda made a motion to move run day from April 18th to April 25th. Trace Bowen seconded and the motion passed.

Trace Bowen made a motion to move the business meeting and public open house from July 4, 2009 to July 11, 2009. Steffon Norris seconded and the motion passed.

Trace Bowen made a motion to adjourn and Ron Miller seconded. The club adjourned at 12:04.