The meeting was called to order on June 4th by Club President Ron Miller.

No minutes were available from the May business meeting. Mike Ross, Club Secretary, was recovering from surgery.

The Treasurer’s Report was presented by Betty Neill. 145 tables have been sold thus far for the show.

Old Business

The Lampasas group visited during the last run day.

Fans are needed for the depot.

Discussion about when clinics should be conducted took place. Motion was made by Joe Pyland for clinics to be conducted on Fridays after the business meetings. Seconded by Ed Neill and the motion carried. Clinics will conducted on the Fridays after the business meetings.

New Business

We had several visitors and new members present. These included Dave and Robert Weakley (HO), Mike Petty (HO), and Michael DeWeiss (HO/0).

A suggestion was made for the N scalers to place a dummy engine and cars on their layout so visitors could have a reference for scale as they visit the various layouts.

A motion was made by Joe Pyland for Betty and Ed Neill to fans to use in the depot for Cooling. It was seconded by Kirk Chubb and the motion carried.

UP 3985 will be in College Station on Sunday, June 13.

All members were reminded to unplug all fans before leaving the building.

A motion was made by Joe Pyland to adjourn. All members present seconded and the meeting was adjourned.

The meeting was called to order on May 7th at 7:15 PM by Club President Ron Miller. The next business meeting will be June 4th and the next Run Day will be May 15th.

The minutes for April were introduced. Bill Lancaster made a motion to accept the minutes as written. Kennedy Gauger seconded and the motion carried.

The Treasurer’s Report was presented by Betty Neill. Thus far, 114 tables have been sold for the coming show. A refund was made for 5 tables previously purchased. The report was accepted.

Old Business

Kennedy furnished membership rosters.

Additional light fixtures were installed at a cost of 6 admission tickets and 15 raffle tickets.

New Business

Chip Eller visited the club. He models in N and 0 Scale.

Ed Neill conducted an electricity-usage survey using sign in/sign out sheets for the month of March. According to the information on hand, we had 74 hours used over 19 days, including four Saturdays and two Sundays. Our electrical usage averaged out to approximately $2/hr.

Bill Lancaster reports that preparations are progressing on the Train Show.

On Monday, 10 May 2004, the club will have visitors from Copperas Cove/Gatesville at 9AM. Bill Lancaster will serve as host.

Remember, if you would like to present a clinic, be sure to sign up on the sheet in the lobby. Joe Pyland presented a clinic on DCC immediately after the meeting.

The meeting adjourned at 8 PM.

The meeting for was called to order on April 2nd at 7:12 PM by Club President Ron Miller. The next business meeting will be May 7th and the next Run Day will be April 17th.

The minutes for March were presented. A motion to accept was made by Ed Neill and seconded by Joe Pyland. The minutes accepted as written.

The Treasurer’s Report was presented by Betty Neill and accepted.

Old Business

New lighting fixtures are now installed and are on separate switches so when you leave, please turn them off. Floor electrical outlets are also hot. Ed will get an additional light fixture for the stairwell to the baggage area. He will also see if he can get a light for the meeting area and still stay within the budge authorized at the February meeting.

A committee was formed to examing the basis for becoming a 501c(3) organization. Committee members are Roger Schmidt, Bob Alston, Bill Lancaster, Ed Neill, Betty Neill, Mike Ross, and Ron Miller.

New Business

Train Show – 81 tables have been sold so through pre-sales and three more have been sold since, making for a total of 84 tables. The raffle layout being built in S Scale by Earl Blanchette and Wiley Starnes is progressing.

An HO layout was donated to the club last weekend. A discussion arose as to the disposition of the layout. The consensus of opinion seems to favor a silent auction. Joe Pyland made a motion and Bob Alston seconded, to auction the layout after it is first brought up to standards at the Train Show in September. The motion carried.

Dieter Hiersig brought up the point of policing our layouts, and guarding against vandalism.

Ed Underwood requested tutorial sessions or clinics at future meetings. Discussion ensued and the main issue seemed to center on when to have these sessions – before or after the business meeting or an hour before our open house. A show of hands indicated the majority favored Saturdays over Fridays, but if clinics were held on Fridays, the majority favored them after the meeting. Joe Pyland suggested trials to see where most could attend. The club decided to have a clinic on decaling on Run Day, April 17th at 11 AM. The club further decided to have a clinic on DCC after the May business meeting. We could also have clinics and demonstrations during our run days.

Representatives for each scale were selected by their respective groups. They are:

• N – Michael Hiersig
• HO – Bob Alston
• O – Wiley Starnes

These representatives will, among other things, present scale specific expenditures to the Club Treasurer.

The meeting adjourned at 8:10 PM.

The meeting was called to order on March 5th at 7:05 PM by Club President Ron Miller. The next business meeting will be April 2nd and the next Run Day will be March 20th.

The minutes for February were presented. A motion to accept was made and seconded. The minutes were accepted as written.

The Treasurer’s report was presented by Ed Neill and accepted.

Old Business

The lights will hopefully be installed the week of March 8th, but surely before the next Run Day.

The Refreshment Sign-Up list was completed and posted in the kitchen.

All dues for 2004 have been paid.

The front A/C and Heater has been fixed.

New Business

Bill Lancaster made a motion to extend Life Memberships to Ernie Hansbearry and Howard Bell. Gordon Locke seconded, and the motion passed. Since their dues for 2004 have already been paid, this presentation will be made at the year-end Christmas party.

Kirk Chubb made a motion to make a membership poster with pictures for the wall. We will try and assemble the masses at the run date if we can get them to stand still long enough for pictures. The motion carried.

Train Show – Bill still needs help with committees. Wiley Starnes and Earl Blanchette will tentatively go forward with the raffle layout in S Scale, a first.

The meeting adjourned at 7:40 PM.

The meeting was called to order on February 6th at 7:05 PM by Club President Ron Miller. The next Run Day will be February 21st and the next business meeting is March 5th.

The minutes for January were presented. A motion to approve was made and seconded; the minutes were accepted.

The Treasurer’s Report was presented by Betty Neill and accepted.

Betty presented the 2004 budget. It was discussed and accepted. The proposal for a building fund was discussed. The club’s lease runs through December 2006.

Old Business

The refreshment list was passed around so all could have an opportunity to participate.

Please insure all dues are paid by March 1st.

New club members and prospective members were announced.

Ed made a motion to approve purchase and installation of new lighting for the HO/Lionel and N Scale areas. These will be fluorescent fixtures. The motion passed.

Ed requested a status on the plan to change the club’s status to a 501(c)3. Roger Schmidt gave the members a brief overview of the requirements for this status. Under this provision, we would be able to accept donations and donors would be eligible for a tax deductible contribution. A club official must attest to the fact we are strictly an educational club and not a recreational/social organization. We would have to reconstitute the club towards that end. We should determine the primary function of the club, e.g., to educate the public in all facets of model railroading. A deposit would be needed to make formal application to the IRS. A lengthy discussion ensued.

A motion was made to establish a new operating RR museum by Ed Neill. More discussion followed and the motion was withdrawn with no second.

Bob Alston made a motion to form a new committee to develop plans/by-laws for a corporation with education as the main function, with an ultimate goal to reform under the provisions of 501(c)3. This motion was seconded and passed. Ron Miller will appoint a committee.

New Business

Each scale should appoint a spokesperson for decision purposes. They should inventory items on hand to distinguish between individual and club ownership.

Dieter Hiersig requested all overdue library items be returned by February Run Day. There have been numerous donations to the club, in the form of over 8000 slides and photos.

The meeting adjourned at 8: 40 PM.