Club to Host 25th Train Show Banquet

Posted on June 4, 2007 in Meeting Minutes | 0 comments

The meeting for June 2007 was called to order June 2nd by Club President Earl Blanchette at 10:31.

The minutes for May 2007 were presented; a motion was made by Mike Ross and seconded by Bill Lancaster to accept the minutes as read. The motion passed.

The Treasurer’s report for May 2007 was submitted, read, and accepted.

Old Business

Dan Ladd provided a 25th Anniversary Banquet update.

    • The Temple ATSF depot has been reserved for three hours on September 15th from 6:00 – 9:00 PM. The banquet will open to guests at 6:30 PM.

 

    • Dan presented all of the vendors that had submitted bids to cater the event. Bill Lancaster made a motion that the club have Susan Faucett cater the event. Kyle Penn seconded the motion, and the motion passed with two opposed. Clark Overman made a motion that King Ranch Chicken (a popular Tex-Mex casserole of chicken with creamy tomato sauce, tortillas, vegetables and Cheddar) be served and Mike Cleveland seconded. The motion passed with one opposed.

 

    • Betty Neill checked on cakes at Sam’s club and it will cost about $60 to serve 120. Mike said RSVPs should be received by July 15th. A decision on the cake will be made at the August meeting.

 

    • Banquet attendance is currently estimated at 255 – Vendors (89), Layout participants (42), Club members (80), and Guests (44).

 

Clark Overman made a report on the 25th Train Show Commemorative Mug. Five vendors submitted bids and the least expensive bid was from Dynamic Designs out of Waco and Killeen. Wylie Starnes made a motion to order 360 mugs (10 cases) from Dynamic Designs, Mike Ross seconded, and the motion passed.

The mug will have a two color club logo on one side and read on the opposite side on three lines – 25th Annual Train Show – September 15,16 2007 – www.centramod.net.

Mike Cleveland discussed the banquet confirmation letter they will be sending out to vendors.

174 tables have been sold for the show so far. There may still be four tables available for vendors.

The 2’ x16’ of award-winning HO modules have been set up along the wall next to the HO layout. Work has started on getting them cleaned up. The First Place Ribbon and Lamp awards are located in the glass display case at the depot entrance.

Train Show Raffle Layout – This is being built by the O Scale group and is now running. It should be moved to the depot in a couple of weeks.

Train Show Promotion – Ed Neill provided a report on the advertising activities for this year’s train show. KCEN TV will be running 35-40 15 second spots on Monday – Saturday the week before the train show. There will also be 4-5 days of newspaper ads in the Temple Telegram. Jerry Johnson is working on an article for the Waco Tribune.

Mike Cleveland mentioned looking at placing an ad in the Cowcatcher. The deadline for this is June 15th. Tim Blackwell is going to do an article on the club from material on the website and interview Earl Blanchette, Club President.

New Business

Keith Hartberg’s father recently passed away and the club sent a sympathy card.

The Chamber of Commerce membership has increased from $100 to $130. Bill Lancaster made a motion to adjust the budget to meet this increased expense and Ed Neill seconded. The motion passed. Bill said he would get with the chamber to schedule a ribbon cutting ceremony for the recently finished depot renovation. A cake and coffee reception to follow the ceremony was discussed.

The club insurance policy renewal was received. The new premium is more than was budgeted because of a different policy term. Ron Miller made a motion to adjust the budget to cover the unallocated expense. Bill Lancaster seconded and the motion passed. The policy provides coverage similar to a small business/museum. The NMRA also offers a policy for collections. See Betty Neill if you want to look at the policy.

The Temple Railroad and Heritage Museum (RRHM) is hosting a Train Camp on June 12-14. Earl Blanchette and Bill Lancaster have volunteered to open the club from 10:00 to noon for children aged 7 to 16 to learn about modeling and running trains.

Ed Neill mentioned that the RRHM will also be having a book signing on August 11 from 2:00 – 4:00 PM. Ed said the club would consider being open on the second Saturday of the month from 1:00 – 4:00 PM.

Noel Cowling needs volunteers for helping out with the hand cars.

Kennedy Gauger will have shirts and hats on Run Day.

Dick Copeland will have the new sign with hours of operation and web site on Run Day.

The meeting adjourned at 11:55.

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